Job Title: Sales Administrator
Reports To: Operations Director
Resources: Networked Computerised system, including Sage Line 50, Infusionsoft, LargoTint, general office support (tel., fax, post, email etc),
KEY TASKS:
Sales:
- Receive paint orders by fax, email or over the phone from customers
- Enter details onto Sage Line 50 in order to prepare paperwork for production department - Thinning sheets, delivery notes, batch labels, dip card labels
- Prepare pro-forma invoices and take payment for cash customers
- Agree delivery service required by customers
- Liaise with production & RND department on despatch times
- Despatch orders and raise invoices
- File customer invoices and purchase orders
- Enter Consignments and raise manifest & labels
- Producing paperwork for shipments outside of the UK
- Make up sample packs for production
- Send matched samples to customers
Customer Services:
- Check courier manifest daily for delivery discrepancies or problems
- Liaise with courier on collections and deliveries
- Maintain regular contact with all existing AVKO customers
General Office Administration:
- Answering the telephone
- Support Colour Analyst department with labelling dip cards, signing thinning sheets, filing when needed.
- Printing of labels for packaging (road only/tin labels).
- Post – prepare, frank and take post to PO
- Franking Machine – ensure credit topped up
- Stationary – Monthly stock take and supplier order (to include headed paper)
- Sort post for Hamble Court Tenants and all Hangar 49 companies
- Welcome visitors to the office & organise refreshments for client/supplier meetings.
- Assist in all areas that the company feels necessary.